Guidance

Live MFR Session Recording 04/17/2024

Transcript of video:

Mayo, Bobbie   0:06
OK.
All right.
So if you have not already, please mute your microphones.
I think we took care of that, but just in case any small background noises can disrupt the flow of the presentation and I'll show you how to do that.
Now I think that you week kind of already covered it, but if you were to come up here, look at my mouse and click this button that will mute you, OK?
So we're going to start with our contact information.
Our phone number is 603-271-7613 and our email is licensing@lottery.nih.gov.
Please be sure those contacts if you have any questions or concerns, I'm going to explain the format for this presentation.
We will start by presenting an MFR type in its entirety and then we will answer any questions at the end of the portion.

 

Rick and Alyssa   1:06
The same screen that you have right now.

Mayo, Bobbie   1:07
If you have a question, please use the chat function to submit your question at anytime.
We will take the question down and address each one before we move on to the MFR.
Kate will show you how to access the chat function for anyone who isn't familiar.

Rob   1:22
You're.

Rick and Alyssa   1:24
How do I get?

Mayo, Bobbie   1:25
OK, back here to our page.

Sonny   1:27
I'm gonna turn my if I give you that stuff.

Rob   1:27
I'm gonna turn.
The biggest you know you want to.

Mayo, Bobbie   1:32
Think Bobby's just gonna mute really quick?

Rob   1:34
Where's the mute?

Mayo, Bobbie   1:36
Up here in the corner, if you're looking at my screen, it's right here.

Rob   1:36
It is.

Mayo, Bobbie   1:42
Perfect.
So the chat box is right here and if you click that it's going to come up with a chat on the side.
Yep, the test is working.
Umm.
So we have Rebecca here as well.
Who's going to be taking down questions for us while we're talking?
So once we get to the end, that's when we can address any questions, OK.
So before we start on the MFRS, just some housekeeping items, all expenses related to bingo and Lucky 7 operations must be paid from the organizations.
Bingo.
Lucky 7 account and all source documentation used to prepare the workbook must be maintained by the charitable organization for a minimum of two years and be made available to the Commission upon request.
Right.
So we are gonna pop out of this information and we're gonna open up the website.
So when you go to our website at first at www.compliance.lottery.nih.gov, this is what you're gonna be found on the home screen.
We're gonna navigate over to the applications and forms section.
The top part is for bingo.
Lucky 7.
And then we're gonna focus in on these forms on the right hand side today, if after this session, there are issues with the formatting of the reports, please let us know and we will fix the issues.
We recommend that you visit this website frequently for the most recent updates.
We have four different license types that these reports will cover.
The report that your organization will use depends on what license type you have requested, so the license types that we offer are annual, special and monthly.
Lucky 7 and monthly bingo annual Lucky 7 Special Lucky 7 and monthly bingo license types can be played individual of any other game monthly.
Lucky 7 license types must be played either in conjunction with a bingo event or at a licensed games of Chance facility.
So if you're unsure what license type you have, it's gonna be found on your most recent posted license.
The title of your license will be right.
There.
Are there any questions on that topic?
Perfect.
There may be some outliers to these scenarios.
Please let us know via email if you have a specific situation that you feel should be addressed so the first MFR that we're going to focus on is annual lucky seven annual.
Lucky 7 isn't independent of any other game type, so here on the website we're looking for lucky 7 monthly financial report, fraternal halls and social clubs.
The instructions are right here.
It's also called the L7 MFR Dash club and then the workbook is here right below.
This is the most up-to-date workbook, so I can give you guys a second if you wanna follow along and type in with us, you don't have to, you can just watch with us.
But if you wanted to open that, you absolutely could right now.

Kevin   4:46
Right.

Mayo, Bobbie   4:51
OK, so I will get our version open.
The first step that we're gonna.
Is going to be to fill out these top three boxes, right?
So we have charitable organization, name license number and reported month and year.
I'm going to show you an example of an annual Lucky 7 license so we can get that information off of it.
So as you can see the title is right here and you will lucky 7 license.
We've made up our own little charity called the Potato Protection Pals.

Kevin   5:24
Yeah.

Mayo, Bobbie   5:26
Thank you for the laugh.
We'd appreciate that the license number is AL 700000.
And that is that we're going to be reporting for January.
So we're gonna come back over here.
We're gonna put in our little potato protection pals.
We're going to do a L7-0000, and we're gonna put in January.
Bobby is going to talk to us about due dates next, but right now I'm going to pull up the due dates table, which is located in our annual Lucky 7 PowerPoint which is under resources and guidance section of our website.
Well, that's what that looks like.
MFRC are required by administrative rule to be submitted to the Commission with 100 within 105 days from the date of issue and every 90 days thereafter.
If you are licensed and did not participate or sell Lucky 7 tickets during the reported month, the sign report still needs to be sent in showing zero sales and purchases.
You can also submit a signed letter stating that no Lucky 7 tickets were purchased or sold.
Please remember that the signature must be the treasurers or the head of the organization.
So let's head back to the MFR and look at Section 1, which is member reimbursements.
Member reimbursements are for out of pocket expenses only and cannot exceed $8.00 a day.
All expenses must be verifiable if you do not have any member reimbursements, this section would be left blank.
Alright, so we are going to enter a few names here as members of our charity.
We're gonna put in Marty McFly.

Trisha Reilly   7:08
I'm in by.

Mayo, Bobbie   7:11
Umm, he was reimbursed for four days that he worked during the month and he was reimbursed $32 for gas expenses.
And then we're gonna also put in Mary Cicada.
Who worked 15 days during the month and was reimbursed $120.00 for babysitting fees.
So I just wanna note here if you even go over that 120 or the eight dollar amount, you're gonna get a red text here and that's an indication that you went over the allotted $8.00 per day and you're going to have to go back and reassess what you're reimbursing them.
So we're gonna put that back to 1:20.
It's going to calculate down here.
Bob was gonna talk about the next section.
So next section is Section 2 and that is licensed gaming consultants.
This is where we see most of our mistakes.
Colton Consultants are individuals or entities hired by the organization to provide services related to Lucky 7.
If you are paying a member more than the previously mentioned $8.00 a day, that member must be a licensed consultant.
If you did not pay any consultants, then this section would be left blank.
So for this section that you are going to need the consultants name, license number and the amount that they were paid, this information can be found on the standard agreement which must be signed by the consultant and the charitable organization before the consultant starts working for you.
So we're going to fill out a couple different consultants here.
We're going to start with Stanley Ants, whose license number is Colon Dash 002.
The amount paid for the month is going to be $5000.
And then we're also going to start with an entity here.
So there's an entity called Hive Consultants.
We're going to put an asterisk next to the entities name and then the next item we're going to put in is the entities license number, which is going to be con 055 and then we're going to put in the total amount that we paid HIVE consultants, which is going to be $10,000 for the month.
And then we're gonna put some consultants that worked under hive at our events.
So we're gonna start with an asterisk here, and then we're going to put in a Benjamin.
Wasp, whose consultant number is C ON-056.
We're not going to put any money here and then we're going to move on.
To Henry Hornet.
Insultant number.
I'll just give him 077 and again, we're not gonna put any money here now.
The reason for this is we are not paying these people individually.
We are paying the consultant agency here and they will pay their people, so we're gonna pay high consultants $10,000 and they're gonna pay Benjamin and Henry.
What they owe them.
So with this asterisk, this is a good practice and what to do?
Making sure all three are connected and it's clear you don't have to use this method.
You can use something else if you want, but as long as it's clear that these are all connected, we'll accept that.
It means that you won.
This does not include parent bartenders or anything.
We're getting a couple questions, so.
We can umm, we can come back to these questions in a moment.
Ashley, can we please back up and explain why a member would be reimbursed or why a gaming consulted would be needed at a club?
So yes, you might not do these.
You might not reimburse any Members you might not hire consultants, but the law allows you to, if you so choose.
So that's why it has to stay on our.
MFR cause you have the option of hiring a consultant, you have the option of reimbursing your Members for for fees that they might have acquired well working for you well coming to Lucky 7 etcetera.
So it's an option.
Not necessarily a requirement.
I hope that clears some stuff up.
Bartenders are not included in member reimbursements because they are paid employee.
But tri-state be a consultant.
No, they would not.
They are a licensed distributor, so they are licensed under something completely separate.
Alright, OK.
So we're going to go ahead and move forward to sections 3 and four, which is purchased deals and deal fees.
This section is for invoices that have been paid during the report and month.
We are paying the month of January, so only expenses paid between January 1st and January 31st should appear on this MFR.
You may see on some of the invoices that the deals you're being billed for came before the month of January, but because the invoice is being paid in January, it belongs on this MFR.
Exactly.
So for this MFR, we're going to be using two invoices, one for electronic tickets and ones for traditional or paper tickets.
So to start with, we'll show you this doctored invoice that we have for AR games.
We have potato protection pals and as Bobby was saying, these are December dates.
Even though we are doing our report for January, but it was due in January and we're going to pay it in January.
So we're taking the invoice number here.
We're gonna need the date.
We are going to look for the number of deals which down here at the bottom is going to be 12 and then we also need the total that we paid and the total to New Hampshire State fee.
So the deal tax fee, so we all have that here, it's 248810 and 270.
I'm gonna go back and we're going to fill this out.
OK.
So that's a VR games, the invoice date being 1102024.
The invoice number was forty 0059.
The number of deals was 12.
The total cost was 2488 to 10 and the deal fees paid was $270.
So as you can see, that's all gonna total up down here in the bottom.
We're gonna add another invoice here.
This is Grover gaming.
So the they all are gonna look pretty similar here, and they're all gonna have, like, this was September through December, but we're paying it in January.
So that's just how it's going to look, but it's all going to be on the same MFR.
So your invoice number is here at the top.
Your date is here.
You're going to look for the number of deals, which is 11 now here.
They didn't break it out.
Deal tax versus the amount paid and that's fine.
What we're gonna do is just do a little math because they did put it here.
You can see 165 here for the New Hampshire gaming fee.
That's New Hampshire State tax.
So we're going to take 1425 and subtract out 165.
So going back, we're going to do Grover gaming.
Invoice date of 1102024 invoice number was I envy 4999.
There were eleven deals and we know there's $165 for the deal fee.
Now we're going to take that 1425 and subtract out 165, which puts us at 1260.
For this amount, and that's all filled out again.
Now we're going to move forward to Section 5, which is where your organization would put any other expenses related to Lucky 7.
So that's gonna be like monthly dispensing machine rentals, umm, etcetera, things like that.
The If you don't have anything here, you can totally leave it blank.
We're just gonna add tri-state here, or not. Tri-state.
Grover, let's do Grover gaming here.
We're going to do machine rental.
They're just gonna do like $200.00.
And as you can see, again we're calculating.
If you put more stuff here, it would calculate that as well.
When delete that and then we're gonna move on to the summary page.
So what I'm gonna show you here is that everything we've typed in is carrying over.
So you've got your charity organization.
Name your license number, the reported month and year, and then down below.
Stuff that we've typed in on the other page has also accumulated over here, so Bobby's gonna explain this next part for us.
We have one question.
It would probably question, yeah, the statements come out on the 1st of the month.
They would pay January invoices by February 5th, so I would still consider them January pay deals.
No.
If you're paying them in February, then they go on the February MFR.
So you gotta go by the month that you pay them, not the month you get them.
Alright so.

peter w chamberlain   16:45
Alright.

Mayo, Bobbie   16:47
We're going to look at entering our revenue and prizes paid for the month of January.
So all ticket revenue and prizes paid from January 1st to January 31st must go in this section.
Nothing from any other month should make its way onto this report.
Line 1 is gross revenue for traditional tickets.
These are your paper tickets.
If you do not have paper tickets, the reported number should be zero.
OK.
So we're gonna put in 150,000 here as what we sold.
Line 2 is gross revenue for electronic tickets.
This section is broken up into instant when enrolling jackpot games.
If you do not have electronic tickets, the reported number will be 0 in both 2A and 2B.
We do have electronic tickets, so we're gonna put 100,000 here and we're going to do another 150,000 here.
150,000 here.
Whoops, not 150 hundred, 50,000.
So as you can see, as I type those in A and B accumulated above and line 2.
So you have your total paper tickets and you have your totally electronic tickets separated here.
This is the light blue.
That's the electronic tickets.
And down here it's populating as well in the darker blue.
Line 4 is total prizes paid.
Hang on.
Actually I do know.
So this is gonna the rolling jackpot.
I'm not sure who asked that question, but so that's basically a seal card game.
I hope that clears it up.
I mean, I know what we call in different things, but in this case, that's gonna be like your seal card games and things like that.
Uh, so line 4 total price is paid for traditional tickets.
This is all prizes that were paid out for traditional tickets, right?
So we paid out like me 5000 let's say umm so line 5 is total prizes paid for electronic tickets.
Again, this is broken up into instant women enrolling jackpot games.
We can address that in just a moment.
We're almost done with this MFR and I'll come back to the rolling jackpot question, OK.
All are their cells are automatically formatted, so we're gonna move forward to the very last section of this report.
Woo Hoo.
The very last sections are the preparer in reviewer of the report sections, charities may type in the name, phone number, and email of the preparer, as well as the phone number, name, email, title and date for the reviewer.
The reviewer must either be the Treasurer or the head of the organization and must physically sign this page.
Of the report, that preparer of this report cannot be the same person as the reviewer.
These have no fees attached and therefore should only ever be emailed to licensing@lottery.nih.gov, so I'm going to show you now how to send this workbook to us.
So we're going to go to file, we're going to go to, well, first, you're gonna save it to your computer.
So you're going to save as and then save it to your computer however you like, but then you are going to go file share email and then send his attachment again.
That's file share email send as attachment.
So when you do that, it's gonna prepopulate a an email that you can send right to us.
So this is obviously from me.
The Excel workbook is here.
This is completely filled out and we're just going to change the title of the email to our own.
Umm, charities, so that it's easier for us to know who's submitting, right.
So particular protection pals?
We got MFR and that's fine.
Now we can either.
Send this email immediately or you can save it as a draft and we can add on to it.
Once we've signed the summary page, so we're gonna return to the summary page, we're gonna hit file, we're going to hit Prince, we're going to print just this page.
For signing so then after you sign it, the sign page should then be scanned and sent to us in a PDF format.
So the workbook and the cover sheet can be sent together, so you can add that to our the email that we just started 4 separately, but they must both be submitted.

peter w chamberlain   21:35
No.
Here.

Mayo, Bobbie   21:39
Can you make sure you're muted?
Thank you.
They must both be submitted before report is considered complete, so we're expecting two documents from everyone, one Excel workbook and one pediat.
So I know we have some questions regarding the L7 MFR.
Let's take a look at those.
Oh, we gotta go back a little bit.
Please explain the rolling so rolling jackpots are just another way to say seal card games.
So if you do seal card games, you're doing a rolling jackpot.
And the reason that is is because it can carry over, right?
So if nobody wins, then we'll just carry over to the next day, etcetera.
So that's what that is.
How do we find revenue for instant win?
I mean, you should have record of what you sold for your instant win.
I'm not sure I understand that question.
VFW Berlin if you could clarify what you mean by that.
Uh sealed card games are pull tabs, but they're the ones that are like a turtle 13 or they're the ones that are like a horse race.
They they're the ones that have something additional to them.
Oh, you mean the electronic ones?
OK.
So the electronic ones, you should have data for as far as the ruling jackpot games.
I think, I mean, I'm pretty sure these come from I and correct me if I'm wrong.
I'm pretty sure that these come from the distributor is the distributor sends you or does it for you?
I know that there's some distributors that fill these out for you, the electronic section, they would know which ones are rolling jackpot and which ones not.
And as far as the traditional tickets go, you're just on this on this form, you're putting them all together, you're not separating them out.
I paid 60K on a rolling jackpot.
Wouldn't that make my report negative?
It can.
Sometimes it'll show up negative, and that's because, unfortunately, that's what you as far as paying out and your expenses.
So what you've took and taken in and what you've sent out, it comes up negative that month.
It will probably come up positive the next month, but that's what it's gonna look like.
Has the format been fixed since this first one?
Yes, I've been fixing it basically daily.
I'm pretty sure we're at a good point right now, so if you do notice anything, please just let me know, OK?
Ashley, I'm not aware of any electronic vendors that are offering rolling jackpots on great.
Then that section for any electronic tickets is probably gonna stay.
Umm.
Empty for a lot of you or all of you.
But it is.
It's one of those things where it is allowed, so we need to have the option to put it there.
The form, designed digitally to avoid printing and scanning.
So we will accept anything but a font signature, so you can do an electronic signature. Umm.
But it has to be either the head of org signature or the treasure signature and it cannot be a font.
So you can't just type it in.
Right.
Electronic slot dwelling jackpot games will OK, Thanks Chris.
He also said that Rolling Jackpot games are not currently offered on the New Hampshire market.
Perfect and do not show season.
Can you go back to the Grover invoice for electronic games?
I do not show season ours.
I'm not sure what you're saying.
I can show you the Grover.

Robert G. Durgin   25:29
I figured it out.

Mayo, Bobbie   25:31
Ohh, OK, OK.

Robert G. Durgin   25:31
I figured it out.
Thank you.
Sorry, I got it.
I was looking at the wrong form.

Mayo, Bobbie   25:35
Perfect.
OK.
OK.
Perfect.
These reports need to be done monthly or quarterly.
This is monthly.
OK, total prizes paid include checks right in for large jackpots.
What about the 24% paid on the IRS for withholdings on winnings?
We don't do anything to do so.
What we are collecting has nothing to do with the IRS.
So as far as your taxes go, unless it's a state tax, we're not looking at it.
I don't know as far as auditing, if they would ever look at that, but as far as we're concerned, we don't, we don't need that information.
I'm just gonna show the due date example again because I think there was some confusion on that.
So it is due monthly, but January isn't due till the end of April and February isn't due till the end of May.
So you're gonna submit every month, but it's three months after the first month.
So I hope that makes sense and again you can look at this table on our website, on the PowerPoint for annual Lucky 7.
If you have any questions on when you're due.
OK.
So and I hope we answered some good questions there.
If there's any questions that you might come up with after the presentation, you can definitely send those to our email, which is again licensing at lottery.n.gov and you organizations that do not participate in monthly Lucky 7 or bingo licenses are free to log off.
Now, if your organization does have a monthly license type, either bingo or Lucky 7, please remain on the call.
We're gonna take a 5 minute break to give everyone a chance to stretch their legs.
OK.
We'll be right back.
OK, we're back.
Hope everyone had a good couple minutes.
Umm, so we're next.
And after that, we're going to be focusing on is going to be monthly Lucky 7 monthly Lucky 7 license types must be played either in conjunction with a bingo event or at a licensed games of Chance facility.
The MFR type we currently are currently reviewing will be the one used for monthly Lucky 7 played at a games of Chance facility.

Rich Humes   31:49
Action.

Mayo, Bobbie   31:57
His MFR is also using cases of special Lucky 7 licenses.
So here on the website you're gonna look for lucky 7 monthly financial report games of chance.
That's the L7, M FR-G OC.
So as you can see, the instructions are here in PDF format and down below is the workbook.
And again, if you want to open that up, I'll give you a second to do so.
While I open mine now.
Right here it is.
And just as we're opening and waiting for it, giving some people some time, I just wanna point out, as you can see.
Yes.
So as you can see, this is a wider report, right?
So it's going to have a lot of smaller cells.
I just want to show you how to zoom in in case you're already aware.
Which club are you with, Rob?
Alright, so I'm going to show you how to zoom in, so if you follow my mouse down here there is this little zoom in and out box.
There's zoom out here and zoom in here, so we're just going to zoom in closer so we can see better.
And then we can move around with these or we can scroll around with our mouse.
OK, so on this report.
The first things that we're going to need.
Are to fill out the top three boxes again so this information can be found on your most recent posted license.
I'm going to show you an example of that really quick, so this is a monthly lucky 7.
No bingo license.
So here's the license number.
Here we have.
The month that we are reporting for here.
And the game dates that were licensed for are down here underneath, and all of this is going to go into the MFR top sections.
So that's going to be.
Again, our potato protection pals.
Our license number is L7.
No bingo, dear 0000.
And then we're gonna do March.
So just the dates that we were licensed for, I'm also gonna put in the game dates, which was the 19th through the 22nd.
So that's 31920243.
Three 2020, 24321 and 322.
Excellent.
Good number there.
OK, so now that we finished entering the game dates, we're gonna go over the due dates one more time.
This is a different set of due dates.
Bobby's gonna talk about that, and I'm gonna pull up the chart.
Which can be found on our monthly Lucky 7 PowerPoint under the resources and guidance section of our website.
MFRS are required by administrative rule to be submitted to the Commission within 15 days after the expiration date of the license.
If you are licensed and did not purchase or sell Lucky 7 tickets during a specific day, or the entire reported month, the sign report still needs to be sentenced, showing zero sales and purchases.
You can submit a signed letter stating that no Lucky 7 tickets were purchased or sold.
But Please remember that the signature must be the treasurers or the head of the organization.
So let's look back at the MFR and move forward to Section 2, which is member reimbursements.
Member reimbursements are for out of pocket expenses and cannot exceed $8.00 per day.
All expenses must be verifiable if you do not have any member reimbursements, you can skip this section altogether.
So we're going to fill out a couple of members to reimburse here.
That's gonna be Catherine Caterpillar.
And where she was reimbursed to the $32 for gas.
But we're gonna split that up between day here.
So that's gonna be $8.00 per day, and then we're going to have Gary Moth, who worked two days and was reimbursed for parking and tolls.
So Gary is getting paid on these two days.
$8.00.
Ohh look that was a good thing to do, so if you overpay I just typed 80 by accident.
You exceed that $8.00 limit per day.
It's gonna come up with an error message for you.
So you're gonna cancel that and then put in the right number.
As you can see, that's accumulating down here, and it's also all the way to the right accumulating on this side for you, the section right below member reimbursements is for licensed gaming consultants.
Again, this is where we see most of our mistakes.
Just to reiterate, consultants are individuals or entities hired by the organization to provide services related to Lucky 7.
If you are paying a member more than the previously mentioned $8.00 per day, that Member must be a licensed consultant.
If you did not pay any license consultants, you're gonna skip this section altogether again.
So for this section, you're going to need the same stuff, so the consultants name, license number and the amount that they were paid.
And this information can be found on the standard agreement, which must be signed by the consultant and the charitable organization before the consultant starts working for you.
So we're going to throw in a couple consultants here, the first being James Roach, license number, Colon 033.
He was paid $1000 for the month, which again, we're gonna break down, right?
So it's gonna be $250 per day and we're also hiring the hive again.
I've consultants, we're going to do that asterisk or whatever makes you happy with that.
OK.
And then the hive which is consultant number 055 was paid 2000 for the month and that's gonna be broken up again per day.
So that's $500.00 per day. Oops.
And then we're going to add a couple consultants that worked our events.
So that's gonna be Betty Bumble.
Consultant number 060 we're not going to put any money here.
And then we're also gonna add in Harvey honey.
Consultant number 061 and again not adding any money here.
And again, that reasoning is we're paying highest consultants and hive consultants is paying their people.
Uh, yeah, you could if if the casino offers that, Sue.
So sues asking.
Does that mean if an organization gets licensed for 10 days at a game room for the year, they get 10 game dates?
Could they also get a lucky 7?
No bingo if the casino or game room offers that, then yes, you could.
A lot do not have lucky 7, so you'd have to inquire with the game room whether or not they're doing that.
All right, so we're gonna.
Move on.
I just want to reiterate, you do not have to use the asterisks.
Anything will work as long as it's clear that these that entity and the employees are connected, we're going to move on down to sections four and five, which is purchase deals and deal fees.
This section is for invoices that have been paid during the report in month, so if we're paying in the month of March, only expenses paid between month March 1st and March 31st should appear on this MFR.
So we're gonna use two invoices again for this one.
They're gonna be both for paper tickets.
So we're gonna start with diamonds.
So this is an doctored MFR for diamonds.
As you can see that it's very similar, right?
So the date is up here the invoice numbers up here, the total number of deals sold is right here.
It's 11 and again, this is one of the ones that don't break it out, but we can do the math right.
So it's 942 total and a 165 deal tax.
Umm, you could either add these two together or we can subtract this 165 out.
So I'm gonna do that for us here.
We're gonna do diamond distributors.
We're gonna do the invoice date of 03182024.
Invoice number was 12345 and the number of deals was eleven.
So the total cost, we don't know yet, right?
So we know that deal fees were 165.
We know that the total was 942, so we're going to subtract out the 165 and that's going to leave us with 777.
So we're going to enter that the next we're going to do our second invoice.
We just try state and again, they're right up here, right.
So we have the date the into the invoice number, the number of deals is right here and as you can see they broke that out for us because there are only two deals.
So we've got $30.00 and $238.00 for the total.
So we're going to enter those numbers as well.
3.
Well, 2024, the invoice number was 0040-IN-2 deals and they had 238 of the total cost and $30.00 for the deal of tax fee.
Again, that's totaling down here at the bottom and we're just gonna hop on over here to section 6, which is other lucky 7 expenses.
Again, this is very similar to the last one.
This is where you would put any other expenses related to Lucky 7, like the monthly dispensing machines.
If you don't have any additional expenses, you would skip this section.
So we're going to put in Tri State.
Machine rental.
And just $200.00 again because we're keeping it simple and after you put all that in, we're going to hop over to the summary page.
As you can see, all of our information has pulled over here, on top and on the side.
And Bobby's gonna go over this next section.
Now we're going to enter the total revenue and prizes paid for the month of March.
All ticket revenue and prizes paid from March 1st to March 31st must go in the section.
Nothing from any other month should make its way onto this report.
Line 1 is actually we're going to fill in line 1A.
It's our gross revenue from traditional tickets.
These are your paper tickets.
If you do not have paper tickets, the reported number should be zero.
We do have paper tickets, so as you can see, we've put our number in line 1A and line one automatically gets filled in.
Line 2 is gross revenue for electronic tickets.
This section is broken down into instant when enrolling jackpot tickets.
If you do not have electronic tickets, they're reported number would be 0 in both spots.
As you can see as the same in their last MFR, the total from 2A and 2B automatically fills in line 2 and then all the totals autofill into line 3.
Line 4 is your total prize is paid for traditional tickets, so this is broken down into four and four a.
So you're gonna put the urine number into 4A.
It's gonna autofill into line four.
Line 5 is total prizes paid for electronic tickets.
Again, this is broken down into two separate cells.
All other cells are automatically filled for you, so you don't have to do any other math.
So moving forward, this is the last section of the report.
It's our favorite sections.
It's the preparer and the reviewer of the report sections, so charities can type in the name, phone number and email of the preparer, as well as the phone number, email title and date for the reviewer.
The reviewer must either be the Treasurer, the head of the organization and must physically sign this report.
The preparer of the report cannot be the same person as the reviewer.
These have no fees attached and therefore should only ever be emailed to licensing@lottery.nih.gov.
Alright, so now that we've filled it completely out, we're going to send the workbook.
So again, you're gonna first save this file to your computer however you wish to, and then we're gonna go to file share email, send as attachment again.
That's file share email send as attachment.
That's gonna do the same exact thing where it's gonna start an email for you.
You're gonna rename it.
And then do MFR so that we know who is submitting.
And then again, you can either send it immediately or you can save this as a draft to send with the signed page.
So we're gonna hit file, come back to the summary page, hit file, print, and then you're gonna print this page for signing the sign page.
To then be scanned and sent to us in PDF format, the workbook and the cover sheet can be sent together so you can add it to that email like we said or they separately, but they must both be submitted before the report is considered complete.
We are expecting two documents from everyone again one Excel workbook and one PDF.
Are there any questions regarding the L7 MFRGOC?
Can take a look in the questions section, I guess here.
Nothing.
Nothing perfect.
OK.
So any questions that you may come up with after the presentation again can be sent to our email at licensing.lottery.nih.gov?
Of licensing at lottery.
Got any shock of can work but be sent as an attachment without going with the file option?
Yes, you could.
You could save it to your computer and then just attach it to an email.
You don't have to do it the way that I was doing it, but umm, that is like the quickest way to get it onto an email.
So if you do bingo and lucky 7, you don't do the one you just cover, correct?
There's another one we're about to go over that would be for both bingo and Lucky 7.
OK.
So any organizations that don't participate in bingo are free to go ahead and log off.
If your organization does participate in bingo, please remain on the call.
We can take another couple minute break here and before we get started on our last portion.
See you in a minute.
So I know we're taking a break, but we did just get a question that says this question can wait until the end, but our consultant runs raffles during bingo.
How has that reported?
So we actually are not, we don't regulate raffles, right.
So we've decided that we're not taking that information.
So any revenue that you make from Raffles is not something that we would regulate, just cause we collect data does not mean that we have the authority to do anything with that data.
So because we do not regulate it, we are not asking for that information.
Welcome back to the final portion of the live MFR training.
Thank you so much for sticking with us.
We do hope that you have found this training helpful.
The final portion of our presentation will focus on monthly bingo with Lucky 7.
You would also use this MFR if you played bingo without lucky 7, so we're gonna go right back to where we were before.
We're on the website again, so here under forms you're looking for the bingo Lucky 7 monthly financial report.
That BL7 MFR?
The instructions are here in PDF format and the Excel workbook is going to be right below it.
I'll give you a second if you wanna open it.
You don't have to again, but you can.
I'll open up mine.
I do just want to point out.
Umm, some similarities between the two that we one that we just did and the one that we're about to do.
So here is the one we just did, right, we've got member reimbursements, gaming consultant services, purchase deals, deal fees and other Lucky 7 expenses.
That's what the format here is, right?
So when we open up this next workbook, if you go to lucky 7 expenses, which is the first page, it's exactly the same.
There's just more spaces, so we have member reimbursement.
We have purchase deals and deal fees and other Lucky 7 expenses.
The only thing missing from this that is on the other one is the consultant section, and that's because it's just on a different page of this report.
So as you can see, it's very similar.
It's going to look very similar while we're doing it, so we'll get out of that one and head right into our bingo report.
We're gonna head over to the game tab one and start at the beginning.
Alright, so the 1st and 3rd boxes here are already filled out, so I've already done the potato Protection pals and the March 24.
We prefilled those and also the game dates, so we're going to look at a bingo license to get this missing license number.
So here's an example of a bingo license.
Monthly bingo.
License is right here at the top again, and then we're at BC0000 zero and then again the game dates.
Everything is here.
As a reminder, we're just gonna make sure that everything that we've entered on our MFR is exactly how it's shown on our license.
Oh, thank you.
We did do the color coding.
We we appreciate that.
So our license number is easy and just a bunch of zeros here.
And umm, we just felt finished filling out this top portion.
So we're gonna have Bobby talk over those due dates again.
I'm gonna bring this up.
This can be found in our monthly bingo PowerPoint on the website under resources and guidance.
So MFRS are required by administrative rule to be submitted to the Commission within 15 days after the expiration date of the license.
All game dates being reported must be from the same month.
Do not include game dates from any other month.
If you are licensed and did not play bingo and or Lucky 7 during a specific day, or the entire reported and the sign report still needs to be sent in showing zero sales and purchases, you can also submit a signed letter stating that no bingo or lucky 7 papers or tickets were purchased or sold.
Please remember that the signature must be the treasurers or the header head of organization.
Let's switch back to the MFR and enter our attendance for each of our game dates.
Alright, so we're just on your 200 people this day.
We had 300 people this day.
Let's do 400 and another 300.
Alright, so we're gonna move on down to the regular game detail section.
Line 3 is your regular bingo sales.
Here you are going to record all day to day regular bingo paper sales excluding your winner.
Take all, carry all, cover all or progressive can cover all.
Alright, so I'm gonna enter a couple of different numbers here.
We did $6000 in sales this day, say 8000, this day 9000, this day and another 8000 this day.
Line 4 is sale of bingo supplies and equipment.
This would include sales of jobbers in card mining devices et cetera.
So we're going to put in a couple different sales here.
Maybe we sold some dabbers on this day.
We sold a little couple card mining devices.
And et cetera, et cetera, right.
So there's $100 there.
Uh, there's a quick question here.
If you cancelled on April 4th due to a storm, do you lift that date with no numbers? Yes.
So you're gonna put any all dates licensed, so whether or not you participate, you actually do it.
If you were licensed on any of those days, you're going to fill in zeros.
If you've had no sales.
All right.
So on the line five, line 5 is the prize amount contributed by the Commercial hall.
You're gonna enter the prize amount if any contributed by the commercial Bengal Hall for each game date.
This amount cannot exceed $500.00 per game date, right?
So we're just going to keep this simple.
It's gonna be 203 hundred, 400 and 500 now.
I just wanna point out if we were to do 500 and a penny, it's going to tell us.
No, you cannot.
Commercial hall contributions cannot exceed $500.00.
You're going to cancel that and make sure it only says what it should.
All the numbers here are going to pull down beneath on line 6 and again just to as a reminder, if your charity does not have anything on here they didn't have sales, they didn't buy supplies or equipment, they didn't have a commercial haul that contributed anything.
You just leave that blank.
Line 7 is for your total prize is paid.
This amount cannot exceed $4000 per game date.
Alright, so we're gonna do 3600 here for wins.
We'll do 38.
We'll do 4000 and then we'll do another 38.
And again, if we even made this 4000 and a penny, it's gonna tell us we cannot.
So it cannot exceed $4000.
You have to go back and reassess how much you paid.
And now I just want to show you two.
It's accumulating over here on the right this well.
So all of your numbers are going to be totaled up over there?
The next section is for your winner.
Take all game details if you do not participate in winner take all, you're gonna skip this section.
If you do participate in winner take all, here's where you're going to enter your day to day information on your winner.
Take all sales line 8 is for winner.
Take all progressive games.
Does anyone here play winner?
Take all progressive games.
OK.
If you're winner take all games are not progressive.
Oh, we do.
OK, Sheila, so you do progressive games?
Here is where you would put.
Excuse me, because you're allowed up to four.
Here is where you would put this line 8 which games you were playing.
So you would indicate that with A123 or four, which progressive game you're playing on each date, so that would be like you would do one comma 3 because you're playing those two games right.
And again, you're allowed up to four per day, but that's just how you would indicate which games were progressive.
Does that makes sense?
OK, mine's 9 through 20 are for your winner.
Take all perfect your winner take all games one through 4 collections.
As you can see, there are identical sections for winner take alls number one through four with three lines each.
You are allowed four winner take all games per day.
This section is where you indicate collections and prizes paid from the winner.
Take all games, right?
So I'm gonna.
We're gonna enter a couple numbers here.
We're gonna keep it pretty simple and do almost identical numbers, so we're gonna do 18,000 here.
I'm only gonna do one winner take all per date just to keep it flowing pretty quickly here.
So we're gonna do the prizes paid out is 15 for 80 and the bonus prizes page is 600.
And we're just gonna duplicate that.
And then here we're going to go up a little higher, let's say it's a weekend.
So we're gonna do 24,000.
We're gonna do 2640, and then we're gonna do 800, and we're just gonna duplicate that again.
Now I do want to point out I'll do another third one down here, just as an example.
You can't exceed 86% of your collections for prize being paid right?
So if I put in keep it simple, just do as an example 100.
If I do 86, that's fine.
If I pay out 86 and a penny, that's exceeding that 86% of funds collected.
So you cannot do that.
It has to be below that 86%.
I'm gonna delete this out here.
We don't need that lines 21 through 25 are going to auto fill for you.
And then also on the right hand side, this is accumulating for you as well.
The next section down is your carryover cover all or coca.
So line 26 is for your coca balance after the last game date of the previous month.
When you enter that number, it will auto populate the remaining balance in the adjacent cells.
In line 27, you're going to put any collections from players for coca on that game day.
As you can see, as you type in new collection, the total automatically changes lines 28 through 31 are auto calculated.
Line 32 is where you would record any cocoa wins.
The total in line 26 will continually update the total coca amount depending on what is entered.
Line 33 is for consolation prizes paid.
You cannot have a consolation prize if you have a coca jackpot payout.
OK.
So we're going to enter a $2000 consolation prize here because nobody won.
It's pretty big.
Jackpot.
We're putting a $2000 consolation prize and then you can see here up on 26.
Like we said, it's going to adjust the total coca.
Now we're gonna continue on the next four days, right?
So we're gonna do $2000 in collections this day.
Again, you can see it's adjusting, and we're gonna have somebody win this big coca pot.
So $10,580 was one and that cleared out our coca.
Now we don't have anything.
We're gonna start new.
So on the next day we got $3000 in collections.
Nobody won.
We didn't offer consolation prize here on the last day.
We received $2000 in collections.
Again, nobody won.
No consolation prize was given.
If you carry over on to the right, you're gonna see that that has totaled up at $4300 and that's this red highlighted cell that is your ending coca balance for the month.
It's good to note here that you're ending coca balance for the month is going to be your starting coca balance for the next month.
So where we ended on 4300 March 31st, we're starting April 1st with 4300, OK.
So the next portion down here is gonna be PCA collections.
That's progressive cover all.
Is there anyone here that uses this section?
OK.
Perfect.
Then we're just, ooh, who's the Sheila you use this one too?
You do the progressive coverall.
OK, so we're gonna.
Take a look at this so.
Line 36, we're gonna enter the total collective from players for each game dates.
So let's say 2000 we'll just do 2000 across the board, right?
Oops, that's a 200.
All right.
And then line 37 is going to be a bonus.
So that's whatever funds contributed were contributed by the organization, your organization.
So let's say you guys added on another 500 per day.
I know being a little generous here, I'm not sure how much you would normally add on line 38.
Fills itself.
It's auto calculated.
The line 39 is the PCA Jackpot prize, so this is the same as the other coca right?
So this is gonna be the PCA jackpot prize.
Let's say nobody won this day, but we got a consolation prize of, let's say 250 because this is not a very big jackpot.
Let's say this day they won the jackpot, which is 2500.
Et cetera, et cetera, right.
Nobody won on these days, so that's all just pulling for you over here.
It's not the same as regular carryover because it's just gonna keep going.
It's progressive, right? So.
The line 41 and 42 are auto calculated as well.
OK, we're going to delete all this stuff here because our the way our spreadsheets working as we were, we were working on the assumption that nobody had these.
So we're just gonna take all those out and I hope that was clear for you.
We're gonna move on to bingo expenses now.
And as you can see, our information has pulled up here.
That's OK.
See you later.
You can have a negative, you're just going to start in the red on.
Unfortunately for your PCA, for the next month.
OK, so the only thing that we have to fill in here is gonna be your per attendee rental fee, which cannot exceed $10 per attendee per game date.
So you're gonna do.
We're just gonna Max it out. I'm sure.
If some people do less than the $10 and that's great, but we're just gonna Max it out here for convenience.
As you can see online five that's auto populated for us and lines five through 10 are going to continue to auto populate for us as we make our way through this page.
So down to section 11, that's member reimbursements.
Member reimbursements are for out of pocket expenses only, and unlike the Lucky 7 section, this cannot exceed $50.00 per day.
All expenses must be verifiable.
Do not put lucky 7 reimbursements here as that's gonna happen on a later tab.
If you do not have member reimbursements, you can skip this section altogether.
All right.
So our Members are gonna be Lily ladybug.
She worked two days and she was reimbursed for both days.
Umm for childcare.
So she's getting 100 total, and that's $50.00 per those two days, right?
And then we have Eli Cricket.
Who was reimbursed $100 for the two days that he worked for gas, parking, tolls and food.
So he has multiple receipts that he is being reimbursed for, but both Eli and Lily have kept their receipts so that these things are verifiable and all.
Again, all of that is pulling over here to the right.
The next section, section 12, is licensed gaming consultants.
Again, this is where we see most of our mistakes.
Just to reiterate, consultants are individuals or entities hired by the organization to provide services related to bingo or Lucky 7.
If you're paying a member more than the previously mentioned $50.00 per day, that member must be a licensed consultant.
We carried this over from the last MFR.
Does anyone need us to go over consultants again if he did not pay any license?
Consultants, you would skip this section.
Alright, we're gonna just move forward to section.
Alright, so section 13 is redeemed.
Coupons and discounts.
So this is gonna be broken down to A&B.
A is going to be your value of redeemed coupons for free plays.
From someone for no unfortunately a lump sum for consultant wouldn't work with this one because we are gonna break it across per day.
If you go over here, this is the total amount that we paid.
Yeah, that's fine.
Chill.
If you can't type fast enough to keep up with us, that's like I said, this is gonna be posted on the website.
You could put this one was 1000.
This one was 2000.
If you just wanna keep up with us, that's fine, OK.
So we're going back to this, this is value of redeemed coupons for free plays.
So we're gonna put in a couple numbers here.
We had $250 in free plays redeemed that day.
None of that day and the $200.00 a freeplays redeem that stay, and then then again on that one.
And then as far as coupons goes, in line B, value of redeemed coupons for discounts, we only had one day where somebody used a discount and that was on this day and it was $20.
And as you can see, it's accumulating down here at the bottom as as well as over on the side here.
So then we're just going to move on to miscellaneous expenses, which is section 14.
This breaks down into 14A and 14B14A is bingo supplies and equipment.
This is where you will enter any bingo specific expenses such as bingo, papers, supplies and equipment.
We're just going to do like Tri State and we're going to do bingo paper, and we're gonna say 150.
If you didn't buy any bingo paper, if you didn't have any expenses, you would just leave this blank.
I'm going to move over to this side.
This is door prizes SO14B.
This is gonna be the total of any door prizes we had.
We have to pay Bobby Mayo because she provided 1 gallon of honey for a door prize and it costs us $50.00.
OK, if you didn't have door prizes, you would just leave this blank.
All right.
So we are going to move on to the summary page.
As you can see, everything we have typed in so far has carried over to this page.
We're gonna do lucky 7 next, and that's probably going to fill in right here.
So moving on over onto the Lucky 7 expenses, this is the page we showed you to begin with.
So everything we have done here is already prefilled from the last MFR.
We just need to fill in the license here, so we're going to look at.
Yes.
Yep, you can leave that blank if you didn't pay anything.
We're just really interested in what you've paid out.
Alright, so I'm going to give you an example of a Lucky 7 license.
Here we go monthly.
Lucky 7 lights in.
This is your license number here, and again you just wanna make sure everything that is on this license was the same, which it was.
So we're just gonna put a mile 7.
Here we go.
So again we prefilled this section with the same information from the last MFR.
Does anybody want us to go over this again?
The member reimbursement and the deal fees.
OK.
So we're gonna move on to the tab #5 and this page is where we're going to enter all of our revenue from Lucky 7 ticket sales per game date.
OK, so the first section is gross revenue for the traditional ticket.
Line 2 is our instant win games.
These are your for your traditional, also known as paper tickets.
If you did not have paper tickets, the reported numbers going to be zero, we are going to say we sold 10,000 in paper tickets this day, 12,500 this day, 25,000 this day and 12,500 this day in line three, you're going to fill out your rolling jackpot games.
Rolling Jackpot games are also sometimes called Seal Card games.
If this does not apply to you, please enter 0, so I'm just going to put another 10,000 here.
We're gonna do 12,025 thousand again and another 12,000 mine.
Four is for all other games.
You're gonna enter the total gross revenue by game date from all other Pull tab games, excluding your instant when enrolling jackpot games, right?
So we had zero.
On this day, we did $500 in other games this day.
Zero here and 500 here.
You're going to see on line 5, everything is auto calculated for you and then right here we have the gross revenue for electronic tickets.
As we said, we're not doing electronic tickets for this MFR, but if you were to do so, you would put your instant wins online 6 and it would auto calculate for you.
As you can see, if I put a dollar in here, it's gonna auto calculate.
I'm gonna put zeros in today.
Different, we kind of went over this a little bit.
Electronic tickets don't currently offer rolling jackpot, but if they ever did, we would need this section.
Everything's an instant win right now.
All right.
So as you can see, lines 8-9 would auto populate for us.
This is the revenue line, not nine is the revenue of all tickets.
So that's going to have both of these included.
And as you can see, again all the way to the right with where we're pulling all of our numbers.
The next section moving down is your expenses.
So line 10 is your instant win games.
On the end, you're gonna enter the total amount of prizes paid out by game date for traditional instant win games, you 7300.
Here we're just keeping it simple.
So 9125181250 and 9125 again, line 11 is for your rolling Jackpot games.
You're gonna enter the total amount of prizes paid out by game date for your traditional rolling Jackpot games.
So again, 7300 to 87, sixty 18 to 50 again and then another 8760 line 12 is for all other games you're going to enter the total amount of prizes paid out by game date from all other Pull tab games, excluding the instant win and Rolling Jackpot games.
Just gonna throw in a 03650365.
Line 13 is your total prize is paid for traditional tickets.
This line is auto calculated for you again.
Now down here, this is exactly the same as the traditional, it's just electronic.
We don't have any, so we're gonna put in zeros.
But if you did have some.
You would just divide it by 4.
I mean I you should have a daily count of your electronics.
We can.
Can touch back on that in a second, Paul.
Umm so I filled this out.
Now line 16 through 25 are gonna be auto calculated.
So if you scroll over to the right, these are all filled out.
And then the last thing is going to be we're going to head over to the bingo summary sheet just so I can show you really quick all of your line 19, not net lucky 7 profit or loss has filled out and that's updated our total profit and loss as well.
We're going to head over to the cover sheet where you can see all of our information has pulled and then also we have whatever's due to the state, right.
So we have 7% winner take all tax due which is 5880 and then the 7% coca tax due which is 56560 and then the total due to the state is 6440, OK.
It looks like we have a couple questions on that.
That last page.
So we're gonna go back to it.
What's the difference between instant wins and other?
I think you've answered that.
I think that has to do, no, I answered the rolling jackpot one, so.
I don't.
I'm not.
Honestly, that's something I might have to get back to you on because that's something Val has put in and I she would know more than I would about that one.
OK.
Umm.
Or reporting for electronics will only do monthly numbers.
My vendor cannot provide a nightly report.
I have been putting those in on the last day of the month.
OK, so I would.
Umm, I might have to get back to you on this one too.
So personally, I would probably separate it between the all the days, but we rarely are looking for how much you sold on that day.
So if your vendor can't do that, that's something we might have to talk to your vendor about.
Instant win games are the bulk of tickets sold and played with the Bingo board.
Is that correct?
Instant wins.
Yes, they're gonna be most of your pull tabs.
Played with the bingo board.
That would be something like a seal card game.
That's usually like, UM, if it's played in conjunction with your bingo, that's gonna be one of usually one of your bowling jackpots.
There's not always your instant win is when you instantly open it and you win if that makes sense.
Can you talk about bonus tickets and the payouts as it relates to?
PL What do you mean by PPL?
Expenses on this page are for prizes paid.
The amount you paid your vendor will be reported on another page.
Perfect. Yep.
Gotcha.
Can you talk about bonus tickets and pale?
As it relates to peel, what bonus tickets do you have?

Paul   1:17:08
So what I'm talking about is like a like a lucky 7 ticket, right?
Or a A like a long shot ticket.
We do the bonus of $200.00 each box and let's say you sell one box a night for the whole month and you have 10 months.
That's $2000 that you're accruing into that bonus.
And then the next month, you pay out that bonus.
The way I'm reading the instructions, we should count the $200.00 each night as as as income and then only count the expense on the week that it's or on the month that it's paid.

Mayo, Bobbie   1:17:43
Umm.

Paul   1:17:48
And it just I OK if that's what you want.

Mayo, Bobbie   1:17:48
Yes.

Paul   1:17:51
I'm just saying when you get to the middle page where the profit and loss like eventually we could pay out a $30,000 bonus, the you know, it's gonna really screw that number up.

Mayo, Bobbie   1:17:54
Umm.

Paul   1:18:01
It's not gonna be an accurate reflection.

Mayo, Bobbie   1:18:04
Right.
If you've been and we understand that it's sometimes gonna look that way, right? But.
If we have all of your reports, we'll be able to go back and look at that and see where that happened.

Paul   1:18:16
OK.

Mayo, Bobbie   1:18:17
We'll see that you added it all up and you've sold out this many and then OK, well, you only had one game day and they all sold out or you're all paid out while, well, they had their cute or accrued all of this.
So we would be able to look back and reference that.

Paul   1:18:30
OK.
Sorry because I was the very very so I've done this report like two or three Times Now.
The very, very first one I did a little differently.
I took that $200.00 out as like a liability, so I didn't, you know, I didn't.

Mayo, Bobbie   1:18:44
Mm-hmm.

Paul   1:18:46
Or I put it in as an expense because it shows up on my balance sheet for the corporation as a liability.
So I said, well, we're.
Earning the expense today, even though we're only mine, is showing up as a liability.
And then I'm gonna pay it out someday in the future.
Who knows when it so that that first one was wrong and then someone pointed out the instruction sheet to me and I I did it differently going forward.

Mayo, Bobbie   1:19:05
Right.

Paul   1:19:12
But no, it just feels weird.

Mayo, Bobbie   1:19:15
I know.
So we really are just kind of doing.
Umm.
Money and money out right for the month.
So whatever money comes in, whatever money goes out, even if it ends up with you negative, we just want to see that and it should be tracked across all months.
So we we'll be able to reference that and follow along within your report.
So you're doing it right now.
That's the good part.
Alright, So what else is there?
We only do bingo for prizes.
No cash.
All prizes are donated.
Should we even be reporting?
Are you charging people to play bingo?
And what are the prizes?
OK, so if prizes have a monetary value of more than $2.00, then that's considered.
Like a cash prize.
So if it has any monetary value at all, you're going to consider that cash and you would put down the value of whatever it is you're giving away.
Would you be able to send out the updated forms one more time as they have corrected today's?
Yes, I can absolutely do that.
They are posted on the website as well, but I can absolutely send those out again.
I have not been including the jackpot money in the numbers anywhere.
So you're not reporting when people win.
Is that what that means, Sheila?

sheila   1:20:47
Can I?
Can you hear me?

Mayo, Bobbie   1:20:50
Yes.

sheila   1:20:51
OK.
Well, no.
I mean, we're taking what we're taking him for revenue, taking out the prizes that we paid, which would just be the console, you know, and then like, he was talking earlier, the $200.00 prize or the 450 turtle, every box adds up.
Where are we supposed to be referencing that?
Adding up, where is it supposed to go?
So you have no idea what my like.

Mayo, Bobbie   1:21:13
You're just gonna run.

sheila   1:21:16
If I like I when I had asked earlier, I have a $61,000 turtle.
If I pay that, how are you guys even gonna know?

Mayo, Bobbie   1:21:21
Yeah.

sheila   1:21:24
I have that money somewhere.

Mayo, Bobbie   1:21:26
Because we have your previous reports, right?
So you have written down on a previous report that you have X amount of collections consistently and we can tell that you have $61,000 sitting in this ticket.

sheila   1:21:41
OK.

Mayo, Bobbie   1:21:44
And then once you pay it out, it's gonna look negative on your on that month's report, you know?

sheila   1:21:48
Well, I understand.
Yeah, I'm not looking forward to that day.

Mayo, Bobbie   1:21:51
Yeah, on that day's report, it's gonna look negative, but we have the backlog of your reports to lean back on and understand why that looks negative.

sheila   1:21:53
OK.
OK.

Mayo, Bobbie   1:22:04
If we did all like a yearly report.
We would, it would be more clear, right, because it wouldn't be in the negative, but we we do it monthly so we can follow along if we need to.

sheila   1:22:17
OK.

Mayo, Bobbie   1:22:17
Are there any other questions?

sheila   1:22:20
I don't have any.
Thank you.

Mayo, Bobbie   1:22:22
OK.
All right, so back to this.
We're gonna go back to the cover sheet.
We just explained this section.
Bobby is going to go over the last section one more time, so this is my favorite section because it's the last section, so it's the preparer and the reviewer of the report sections.
Charities may type in the name, phone number and email of the preparer, as well as the name, phone number, email title and date for the reviewer.
The reviewer must either be the Treasurer or the head of the organization and must physically sign this page of the report.
The prepared the report cannot be the same person as the reviewer.
All right, so now that we have everything filled out, we're gonna do the same thing.
We're gonna save this file to your computer however you wish.
You can either like actually point it out, you can just send it out to us from that saved file, or you can hit share email and send as attachment.
You're going to rename that email or the email that you start with your charity name.
And just MFR, so we know what we're looking at and now you can also if you don't have any money attached, you don't know happen to owe anything for winner take all or coca, you don't participate in that, you can just print this and sign it and send it right over to us.
If there is money involved, you're going to print this.
You are going to sign it and you are going to mail it to 14 Integra drive.
Concord, NH at 03301.
Along with any payments that you need to send in.
Now again, you can email them separately or together as as far as the money won't go as we're expecting that to come into the Home Office.
We are expecting two documents from everyone.
One more time you need an Excel workbook to be sent to our email and the PDF either sent to the Home Office or sent to our email.
OK, emails should be sent to the licensing unit email which is licensing at lottery.nih.gov.
Are there any other questions?
I think we just popped up with one.
I'm not sure what it was.
Sue just told us.
Good job.
Ohh thanks Sue.
So again, I just want to reiterate.
If there's no money due, you're gonna email everything just like we had instructed it in the last two sections.
If there is money due, you're gonna send us your Excel workbook and then you're gonna email, or you're gonna physically mail your money and your.
Cut sign sheet to us with the payment to the 14 Integra drive.
So we got some questions coming in where we're getting there.
Hold on just a second and we'll get to you, toot.
So we do have new licensing forms, so let me just open up the website for you really quick.
So here on this side with applications we anybody who's licensed now has already already done the organization eligibility determination.
So what you're looking for?
Annual is already licensed, but if you have a special Lucky 7 by chance you would use this form.
Your monthly bingo is going to be this one.
I'm going to open once you can see it, so this is the new forms.
They're right on the website.
They're fillable.
But you beg, it'll shrink for us like they're they're they're pretty good.
And you can just save those and send them in to us.
And again, the money would come in with these.
We fill out for the new license and payment like that's the same question.
OK.
So just those and Ashley's helping us out again.
Yes, Ashley is correct.
Perfect.
Any other questions?
So where do you need to send the signature?
Print out the type work.
We need that we need the Excel.
You're not.
Don't be scared.
It's it's not as bad as it seems.
Umm, so we need the Excel workbook and a PDF of that just that one sheet.
With that said, yes, the PDF one sheet with the payment and the Excel workbook just gets emailed.
Do not print the Excel workbook.
We don't want the printed workbook.
Bob, don't be very scared if you need us, we're here.
We just gave the presentation to kinda open the doors for you guys, but we're still here for you.
Don't be scared.
I was scared too.
Thou thank you for chiming in.
We appreciate you as always.

Kork Little   1:27:32
So I have one question on Lucky Sevens, where the old form we used to have to put down anybody.
We made a check out to for $500.00 or more.

Mayo, Bobbie   1:27:46
Uh, yes, you don't have to do that on these forms.

Kork Little   1:27:49
OK, what is the rule on the lucky sevens like we do a lot of the electronics, what is the rule on what we have to pay out and check?

Mayo, Bobbie   1:28:01
I don't think there's a limit now.
Umm and valcon.

Kork Little   1:28:06
Because I don't used to be 500.

Mayo, Bobbie   1:28:07
Correct me if I'm wrong, but I think that that changed.

Kork Little   1:28:09
OK, because I know it was $500.00 and we there's a ton of checks that get written if we don't have to do that, then yay.

Mayo, Bobbie   1:28:17
Yeah, I think that that rule got or law got removed.
Again, that's one of those things.
Val is gonna have to OHP, she says.
Correct.
That was removed from the law, so we don't have.

Kork Little   1:28:26
Yes.

Mayo, Bobbie   1:28:28
There's no limit on that anymore.

Kork Little   1:28:30
Awesome.
Thank you.

Mayo, Bobbie   1:28:31
Welcome, but you should keep records for auditing purposes, says Val.
Is there any other questions?
Again, I wanna reiterate that we are here for any problems that may come up if we cannot answer the questions, we have great leadership here that will help us answer those questions.
Tonight's winning lottery number.
We're not.
We're not Privy to that information.
That's over in another section, but if I could have helped you out, Bob, we would have split it.
Umm, so I wanna thank you all for coming.
I appreciate you all taking the time to spend your evening with us.
I wanna open up conversation, so if you guys want any other.
Presentations done or you can think of anything that would help you out.
Please feel free to email us where we're hoping to open conversation with the charities more often and we're open to any kind of suggestions that you might want for future present presentations.
According to.
Funny, Paul.
All right, you guys are all free to go.
Thanks again for coming.
Have a great night everyone.
Thank you.

Laskey, Katelyn stopped transcription